Hire Notion Expert for Media Agencies
Senior, direct, no layers

A media agencies team rarely lacks information. It lacks one place where the information lives. Procedures sit in one person's head, client details sit in email threads, checklists sit in a shared drive nobody opens, and every new hire relearns the same lessons by asking around. The work suffers in small, daily ways: plans built on last year's audiences, placements bought without frequency control, and a team that spends more time finding answers than doing the job.

The engagement covers media planning, buying, and campaign measurement as a team actually delivers it, day to day. That means the intake routines, the service checklists, the client records, and the handover notes that keep work moving when someone is away. The agency runs on plans and placements: audiences defined, inventory bought, campaigns flighted, and results that must be reported before the client asks. A workspace built around that reality gets used; one built around a generic template gets abandoned.

The build is done with the team, not handed to them finished. Pages are written in the team's own language, databases match the fields staff already use, and permissions follow who should see what. The goal is a workspace the team still opens six months later because it makes the day easier, not a system they work around.

The routines that cause the most chasing get documented first. plans built on last year's audiences and placements bought without frequency control usually trace to a procedure nobody wrote down, so the build starts there, with checklists the team follows and a handover note for anyone picking the job up. results reported weeks late and budgets split by habit, not evidence are handled the same way: written once, followed by everyone, improved where the team finds a better way.

The existing stack here usually means media planning tools (plans and audiences), buying platforms (placements), analytics (campaign results), CRM (clients and pipeline), and reporting tools (client dashboards). Each of those tools does one job well. What is missing is the layer above them: where procedures live, where client context is kept, and where the team coordinates. That layer is what gets built.

The first project is usually the routine that causes the most chasing, often flighting and pacing checklists. When the team sees that routine run without reminders and rework, the case for building out the rest of the workspace makes itself.

Take flighting and pacing checklists. It is the kind of routine every media agencies team repeats and nobody writes down. In the workspace it becomes a checklist the team actually follows, with the edge cases noted where they happen, so a new hire does the job the way the best person on the team does it.

media planning tools handles plans and audiences. buying platforms handles placements. analytics handles campaign results. CRM handles clients and pipeline. reporting tools handles client dashboards.

What changes in practice is where knowledge lives. When audience definition sheets and post-campaign report templates sit in one workspace with owners and dates, the team stops depending on memory and on the one person who knows. Work continues the same way whether that person is in the office or not.

The workspace also becomes the training ground: every procedure the team improves lands in the same place, so the next hire inherits the best version of the job, not the first version. Browse all hire engagements or discuss your team's workspace directly.