Hire Data Analyst for Recruitment Agencies
Senior, direct, no layers

A recruitment agency lives on its pipeline, and most agencies misread theirs. The pipeline is usually judged on volume: CVs sent, interviews arranged, roles open. Volume flatters a source that sends many unsuitable candidates, hides the stage where strong candidates walk away, and makes a vague client brief look like a hard market. The agency that counts placements and fees by source, and follows candidates stage by stage, sees a different business from the agency that counts activity.

The analyst work follows each candidate from first contact to placement or loss, and each role from brief to fee collected. Sources are ranked on placements, not submissions. Stages are measured on the candidates who reached them, so a stage that loses half its candidates is visible even when the overall pipeline looks full. Clients are judged on fees collected, not fees agreed, because discounting and slow payment quietly change the value of a client relationship.

That view changes the daily decisions: which sources deserve more effort, which stages need a process fix rather than more candidates, which briefs need rewriting before they are worked, and which clients are worth the consultant hours they consume. Book a free discovery call to check whether your CRM records can support a stage-by-stage view before any scope is agreed.

Agencies typically run a recruitment CRM or applicant tracking system, a job board or sourcing route, and a finance or invoicing tool for fees. The engagement reads exports from those sources, and the matching rule between a candidate, a role and a fee is agreed before any ranking is produced. Where a fee is split across consultants or recorded in a separate finance system, that split is recorded as a rule, not guessed per placement.

Stage discipline is the main data risk, because consultants use stages differently and sometimes skip them. The report shows how many candidates moved through a clean stage sequence and how many skipped, so the agency can see whether a stage figure reflects the process or merely reflects how the system was used.