Currently available for select engagements

Hire Bookkeeper for Property Management

For a property management, bookkeeping is not paperwork for its own sake.

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Property Management — Bookkeeper

A senior bookkeeper for property management

For a property management, bookkeeping is not paperwork for its own sake. The books here cover management fees, rent collected, and maintenance costs, split by property. It is the record that tells the owner what each job, product, or client actually earned, and what tax and payroll obligations are coming.

What breaks first is visibility. Tenants, landlords, and contractors all message the same inbox about different buildings. Without monthly reconciliation, the owner cannot tell which work is profitable, which clients pay late, or what the next tax bill will look like.

Rather than a year-end rescue, the first project is a single clean month: transactions categorised, accounts reconciled, and a report that shows where the business actually stands. That month becomes the template.

What is on offer is lettings, maintenance, and tenant management. Bookkeeping runs on Xero and property-management reports. Bookkeeping runs on Xero and property-management reports.

What you get

What this engagement covers for property management

Chart of accounts and categorisation — Categorisation follows a chart designed for the business: management fees, rent collected, and maintenance costs, split by property. New or unusual transactions are flagged rather than forced into the nearest category.
Invoicing and receivables — Receivables are managed actively: monthly landlord statements with rent, fees, and maintenance itemised. Invoices go out on time, ageing is reviewed monthly, and follow-ups happen before a small delay becomes a bad debt.
Payables and expenses — Expenses are recorded when they happen, with receipts attached and categories applied, so supplier bills and card spending reconcile instead of surprising.
Payroll and contractor pay — Payroll follows the business's real staffing pattern: managers on salary plus maintenance contractors per job. Hours, overtime, and contractor payments are recorded in the same routine as the rest of the books.
Monthly close and reports — The monthly close is a real routine: accounts reconciled, reports produced, and unusual items flagged for the owner. No month is left open to drift.
Tax-season preparation — The books are kept tax-ready throughout the year: rent collection and landlord statements close monthly for every property. When filing time comes, the accountant receives organised records, not a box of receipts.

The systems property management businesses actually run

Built on your stack, not on top of it

A practical setup is straightforward: Xero and property-management reports, connected bank feeds, and a shared folder for receipts and invoices. The owner keeps full access to their own books throughout.

Honest limits matter here. A bookkeeper records and reconciles; they do not give tax advice, sign returns, or replace a licensed accountant. Anything that needs professional judgment goes to the owner's accountant, with organised records attached.

A sensible first project is a books review and one clean monthly close. The measure is simple: reconciled accounts, a readable report, and a file the accountant would accept.

Invoicing runs as monthly landlord statements with rent, fees, and maintenance itemised. The business serves landlords and tenants. The business serves landlords and tenants.

How it works

From kickoff to delivery for property management

Books review and cleanup
Existing books are reviewed: what is categorised, what is reconciled, and what is missing. Cleanup comes before routine, so the monthly close starts from true balances. For property management, that includes management fees, rent collected, and maintenance costs, split by property.
Chart and routines set up
The chart of accounts and monthly routines are set up around the business's real activity, with categorisation rules and a receipt routine the owner can actually follow. For property management, that includes monthly landlord statements with rent, fees, and maintenance itemised.
Monthly close
Each month closes on a rhythm: transactions categorised, accounts reconciled, invoices and payables reviewed, and a short report produced for the owner. For property management, that includes managers on salary plus maintenance contractors per job.
Tax-season readiness
Records are kept ready all year, so tax season is a handover of organised files to the accountant, not a frantic reconstruction of twelve months. For property management, that includes rent collection and landlord statements close monthly for every property.

Why Omer

Why hire Omer

Tax-season readiness built in — records are kept in a form an accountant can use directly For property management, that means management fees, rent collected, and maintenance costs, split by property.
No invented figures, no estimates dressed as facts — reconciled numbers only, with unusual items flagged, not smoothed over For property management, that means monthly landlord statements with rent, fees, and maintenance itemised.
Your books, your access — work happens in the owner's own accounting software, fully visible at any time For property management, that means managers on salary plus maintenance contractors per job.
Reports the owner can read — income, spending, receivables, and payables in plain language, not ledger dumps For property management, that means management fees, rent collected, and maintenance costs, split by property.
One clean close before any long commitment — the first month proves the routine before the rhythm continues For property management, that means monthly landlord statements with rent, fees, and maintenance itemised.

Outcomes

What changes in practice

The realistic outcome is calmer money management: invoices out on time, accounts reconciled monthly, and a clear picture of what the business earned and what it owes. Tax season stops being a reconstruction project, and pricing decisions start resting on real margins.

Staff pay follows managers on salary plus maintenance contractors per job. Staff pay follows managers on salary plus maintenance contractors per job. Categories must capture management fees, rent collected, and maintenance costs, split by property.

That is the standard this engagement is measured against: reconciled books and readable reports, not hours logged. <a href="/hire/">Browse all hire engagements</a> or <a href="/contact.html">discuss your books</a> directly.

FAQ

Questions, answered

What do you need to start?

Access to the existing books and bank feeds, plus a short conversation about how the business charges, pays staff, and handles receipts. Cleanup comes before routine.

How are late-paying customers handled?

Receivables ageing is reviewed monthly, and follow-ups go out on a schedule the owner approves, so late payers surface early rather than at year-end.

How often are the books updated?

Transactions are categorised through the month, and the books close monthly with reconciliation and a short report. Nothing is left to accumulate until year-end.

What does the chart of accounts cover for property management?

The books here cover management fees, rent collected, and maintenance costs, split by property. Categories follow how the business actually earns and spends, so monthly reports read as business sense rather than accounting jargon.

How does invoicing work for property management?

Monthly landlord statements with rent, fees, and maintenance itemised. Outstanding invoices are reviewed monthly, so late payers surface while a follow-up can still recover them.

Currently available for select engagements