Currently available for select engagements

Hire Bookkeeper for Financial Advisors

A financial advisor with clean books borrows easier, prices better, and faces tax season calmly.

Start Your Project Email Omer WhatsApp

Financial Advisors — Bookkeeper

A senior bookkeeper for financial advisors

A financial advisor with clean books borrows easier, prices better, and faces tax season calmly. The books here cover advisory fees, commissions, and trail income, split by client segment. The work is unglamorous and regular, which is exactly why it slips when nobody owns it.

The pain is specific: advice is personal, but onboarding forms, reviews, and compliance notes still pile up. Books fall behind during busy periods, and catching up costs more than keeping up ever would.

A sensible first engagement is a books review and cleanup, followed by a monthly close routine: categorisation, reconciliation, and a short report the owner can read. If the first close lands cleanly, the rhythm continues.

Staff pay follows advisors on salary plus commission, with support staff on salary. What is on offer is investment, retirement, and tax planning advice. What is on offer is investment, retirement, and tax planning advice.

What you get

What this engagement covers for financial advisors

Chart of accounts and categorisation — The chart of accounts is set up around real activity: advisory fees, commissions, and trail income, split by client segment. Every transaction lands in a category the owner recognises, so reports read as business sense, not accounting jargon.
Invoicing and receivables — Invoicing follows the business's real pattern: fee invoices billed quarterly in advance, with trail income reconciled monthly. Outstanding invoices are followed up on a schedule, and late payers are visible before they become a problem.
Payables and expenses — Bills and expenses are captured as they arrive, matched to the right job or category, and paid on schedule. Nothing is reconstructed from a bank statement months later.
Payroll and contractor pay — Pay is recorded accurately and on time: advisors on salary plus commission, with support staff on salary. Salary, hourly, and contractor arrangements each have their own treatment, and all of it reconciles monthly.
Monthly close and reports — Each month closes with reconciliation of the bank, cards, and key accounts, plus a short report: income, spending, receivables, and payables, in plain language.
Tax-season preparation — Records are maintained so tax preparation is straightforward: fee billing and compliance records are reviewed quarterly. Deductions are categorised as they occur, and the year-end file is ready when the accountant asks for it.

The systems financial advisors businesses actually run

Built on your stack, not on top of it

The tools are the ones accountants expect: Xero and CRM fee reports, with bank feeds connected and receipts captured digitally. The bookkeeper works in the business's own books, not in a separate spreadsheet that nobody reconciles.

One limit is worth stating plainly: this page is general information about services, not accounting or tax advice. The bookkeeper's job is to keep records accurate and current so the owner's accountant can advise on solid ground.

Start with cleanup and one close. If the report answers the owner's real questions, the monthly rhythm continues from there.

The business serves individuals and families planning money. The calendar is set by fee billing and compliance records are reviewed quarterly. The calendar is set by fee billing and compliance records are reviewed quarterly.

How it works

From kickoff to delivery for financial advisors

Books review and cleanup
Existing books are reviewed: what is categorised, what is reconciled, and what is missing. Cleanup comes before routine, so the monthly close starts from true balances. For financial advisors, that includes advisory fees, commissions, and trail income, split by client segment.
Chart and routines set up
The chart of accounts and monthly routines are set up around the business's real activity, with categorisation rules and a receipt routine the owner can actually follow. For financial advisors, that includes fee invoices billed quarterly in advance, with trail income reconciled monthly.
Monthly close
Each month closes on a rhythm: transactions categorised, accounts reconciled, invoices and payables reviewed, and a short report produced for the owner. For financial advisors, that includes advisors on salary plus commission, with support staff on salary.
Tax-season readiness
Records are kept ready all year, so tax season is a handover of organised files to the accountant, not a frantic reconstruction of twelve months. For financial advisors, that includes fee billing and compliance records are reviewed quarterly.

Why Omer

Why hire Omer

Your books, your access — work happens in the owner's own accounting software, fully visible at any time For financial advisors, that means advisory fees, commissions, and trail income, split by client segment.
Reports the owner can read — income, spending, receivables, and payables in plain language, not ledger dumps For financial advisors, that means fee invoices billed quarterly in advance, with trail income reconciled monthly.
One clean close before any long commitment — the first month proves the routine before the rhythm continues For financial advisors, that means advisors on salary plus commission, with support staff on salary.
Receivables watched, not discovered — ageing reviewed monthly, so late payers surface early For financial advisors, that means advisory fees, commissions, and trail income, split by client segment.
Books that are current, not reconstructed — monthly categorisation and reconciliation keep the record true all year For financial advisors, that means fee invoices billed quarterly in advance, with trail income reconciled monthly.

Outcomes

What changes in practice

The measure is not pages of reports. It is whether the owner can answer, at any point in the month, what the business earned, what it spent, what it is owed, and what tax and payroll obligations are coming.

The books live in Xero and CRM fee reports. Payroll looks like advisors on salary plus commission, with support staff on salary. Categories must capture advisory fees, commissions, and trail income, split by client segment.

That is the standard this engagement is measured against: reconciled books and readable reports, not hours logged. <a href="/hire/">Browse all hire engagements</a> or <a href="/contact.html">discuss your books</a> directly.

FAQ

Questions, answered

How often are the books updated?

Transactions are categorised through the month, and the books close monthly with reconciliation and a short report. Nothing is left to accumulate until year-end.

What does the monthly report show?

Income, spending, receivables, and payables in plain language, with unusual items flagged for the owner. No ledger dumps, just the picture needed to decide.

What happens at tax time?

The accountant receives organised, reconciled records for the year, with deductions categorised as they occurred, instead of a reconstruction project.

What does the chart of accounts cover for financial advisors?

The books here cover advisory fees, commissions, and trail income, split by client segment. Categories follow how the business actually earns and spends, so monthly reports read as business sense rather than accounting jargon.

How does invoicing work for financial advisors?

Fee invoices billed quarterly in advance, with trail income reconciled monthly. Outstanding invoices are reviewed monthly, so late payers surface while a follow-up can still recover them.

Currently available for select engagements